Facility Use

Statement of Purpose

The primary purpose of public school facilities is to provide quality educational environments conducive to the learning of the students they serve. It is the policy of the Charlotte-Mecklenburg Board of Education to encourage the use of school buildings and grounds by the community for educational, recreational, civic and cultural activities to the extent possible under public school laws and regulations.

Accordingly, community use of school buildings and grounds for educational, recreational, civic and cultural activities shall be permitted so long as such use does not conflict with the use of public school buildings and grounds for public school purposes and activities, with state and federal laws, with local ordinances or with the proper care and maintenance of school facilities and grounds.

In no case may the use of Charlotte-Mecklenburg Schools (“CMS”) facilities by community groups or organizations interfere in any manner with the operation of the school or endanger school personnel, students or the public at large.

Individuals or informal groups of citizens who wish to use CMS outdoor facilities that are not secured against public access, such as outdoor basketball and tennis courts and tracks, for informal, leisurely activities are not subject to these regulations. However, the casual use of CMS facilities by such groups is permitted only when the facilities are not otherwise rented by other groups.

Contact Information

Monica Miller

Manager, Facility Use

Email the Facility Use Department

Phone: 980.343.5290

Office Hours:
Monday – Friday
8:00am to 5:00pm

Address:
3301 Stafford Drive
Charlotte, NC 28208

Request Use of CMS Facilities

Apply for CMS Facility Use

Learn More

Application Guidelines

Applications must be received a minimum of ten (10) working days before the requested date or a maximum of three months in advance of the requested date. An expediting fee of twenty-five dollars ($25.00) will be assessed for an application received less than ten (10) business days prior to the desired date of use, if the application is approved.

IN ORDER TO START THE APPLICATION PROCESS WE MUST HAVE THE FOLLOWING:

Complete Application (Click 'APPLY NOW')

Organization Name
Tax ID Number (if non-profit)
Purpose of Use
Number of People Using the Facility
EXACT Starting and Ending Dates
EXACT Starting and Ending Hours (including set-up and clean-up time)
Certificate of Liability Insurance (due one week prior to the date of the event or start date of the contract)
Application Fee of $35.00 (non-refundable)

What To Expect...

It is the intent of Charlotte-Mecklenburg Schools to review each application favorably and equitably based on the information submitted by the requesting organization. Submission of an application does not guarantee approval. Approval is not granted to an organization solely on their legacy of using Charlotte-Mecklenburg Schools’ facilities.

Please allow approximately two weeks to receive the result of your request. Usage requests are sent to the schools for approval in order to avoid conflicts with school-scheduled activities. You will be notified of the decision via email. If the application is approved, an estimated contract and an invoice will be attached to the email.

All contracts will incur an additional $25 fee for custodial services per day. CMS requires the estimated contract to be digitally signed by an authorized agent of your organization, and the applicant must pay the total amount within 15 days from the contract date, or two business days prior to start date, whichever comes first.