Facility Use & Planning

Applications must be received a minimum of ten (10) working days before the requested date or a maximum of three months in advance of the requested date. An expediting fee of twenty-five dollars ($25.00) will be assessed for an application received less than ten (10) business days prior to the desired date of use, if the application is approved.

IN ORDER TO START THE APPLICATION PROCESS WE MUST HAVE THE FOLLOWING:

Complete Application (Click 'APPLY NOW')

• Organization Name
• Tax ID Number (if non-profit)
• Purpose of Use
• Number of People Using the Facility
• EXACT Starting and Ending Dates
• EXACT Starting and Ending Hours (including set-up and clean-up time)
• Certificate of Liability Insurance (due one week prior to the date of the event or start date of the contract)
• Application Fee of $35.00 (non-refundable) 

It is the intent of Charlotte-Mecklenburg Schools to review each application favorably and equitably based on the information submitted by the requesting organization. Submission of an application does not guarantee approval. Approval is not granted to an organization solely on their legacy of using Charlotte-Mecklenburg Schools’ facilities.

Please allow approximately two weeks to receive the result of your request. Usage requests are sent to the schools for approval in order to avoid conflicts with school-scheduled activities. You will be notified of the decision via email. If the application is approved, an estimated contract and an invoice will be attached to the email.

All contracts will incur an additional $25 fee for custodial services per day. CMS requires the estimated contract to be digitally signed by an authorized agent of your organization, and the applicant must pay the total amount within 15 days from the contract date, or two business days prior to start date, whichever comes first.

• Certificate of Liability Insurance (Sample)
• Contract (Sample)
• Rules Governing Use
• Fee Schedule
• Policy Code: O-CUF
• Regulation Code: O-CUF/R