9/8/23 - Requesting Substitute Teachers for Professional Learning Cycles (2023-2024)

TO: All Principals

THRU: Jaron Carson, Chief Equity and School Performance Officer
Nancy Brightwell, Chief Academic Officer

FROM: Kimberly Vaught, Executive Director, CMS Department of Ed. Leadership
Erin Shoemaker, Executive Director, Learning and Teaching

ACTION: Review Information and Follow Procedure if Needed

We are aware that some schools may need to assign teacher leaders who are currently teaching in classroom roles to attend Day 1 (Instructional Leader Training) and/or Day 3 (Relay Training) of our Professional Learning Cycles because of staffing structures. As such, schools may need to request substitute teachers to cover classroom positions on these occasions. We have limited funding to cover the cost of substitute teachers in cases where schools have had to designate teacher leaders to attend Relay or Instructional Leader Professional Development. Please see the procedures below for submitting documentation.

Substitute Information (if needed)

Sub-funding will be provided for sessions that take place during the school day.

o Substitutes will be provided for PD Cycles -
o Schools can request substitutes for participants attending PD Cycle professional development for sessions that are taking place during school hours.
Substitute funding will not be provided on workdays.
o Teacher assistants can be paid and utilized as substitutes.
o To request a substitute, please complete the following steps at least 2-3 weeks prior to the training date:

1. PD participant completes Section I of the Request for Absence Form (RFA) using Absence Code 4 and submits the form to the Principal.
2. Principal signs and dates the form.
3. School sends copy of the form to Kim Golden FAX # 980-343-3248 (preferred) or kim.golden@cms.k12
4. Form is reviewed, signed with a budget code, and returned to school.
5. School processes RFA following standard procedures.