School-Based Mental Health

When there is a demand for additional SBMH providers, CMS will make public a request for proposals (RFP) that will allow community providers to be considered to serve as an SBMH partner. The most recent RFP occurred in January 2019. A copy of the document is found here (2018-19 RFP doc). In the past, CMS has put forth an RFP for SBMH once every two to three years.

Providers that are not one of the school-based mental health partner agencies may not provide mental health services on CMS campuses. This excludes Mecklenburg County's CD-CP and HERO program therapists and Kindermourn therapists. They co-facilitate grief groups with CMS counselors.

SBMH services are outpatient mental health services; this means that the student has a mental health diagnosis that warrants treatment.

An SBMH referral may be appropriate when a student is experiencing behavioral and/or emotional difficulties, a student is experiencing or has experienced trauma AND when the student's functioning in the school environment has been impacted by the above concerns or is likely to be impacted by the above concerns if needs are unaddressed.

1. A CMS employee explains the SBMH program to the guardian; if the guardian agrees to the referral, they sign the CMS consent for release of Information form between CMS and the assigned SBMH agency.
2. CMS employee enters the online SBMH referral.
3. The referral is reviewed and forwarded to the assigned SBMH agency.
4. Assigned agency contacts guardian to verify insurance information and schedule a clinical intake assessment.
5. Guardian and student participation in clinical intake assessment and then outpatient therapy services begin.

Provider agencies provide outpatient therapy and bill the student's insurance for all rendered services. Provider agencies will verify insurance benefits and review all projected fees with the guardian before any services occur.

All agencies have agreed to provide a portion of their services pro bono. However, although pro bono services are available, it is important to note that the requests for pro bono services far outweigh their availability, resulting in lengthy wait times for pro bono services

Will the student receive a diagnosis if they are participating in SBMH?

Yes, SBMH services are outpatient mental health therapy services related to a mental health diagnosis. When the mental health agency conducts the clinical intake assessment, the clinician will determine if the students meet a mental health diagnosis criteria. If the student does not meet the criteria for a mental health diagnosis, they would not be eligible to receive mental health services.

How long does it take for services to start?

Once the SBMH agency receives the SBMH referral, they will reach out to the parent within 1-3 business days to verify insurance and schedule a clinical intake assessment. Outpatient therapy generally begins the week after the clinical intake assessment is completed.

How frequently will the SBMH therapist meet with the student?

The frequency of services delivery depends on the treatment needs identified in the clinical assessment. For example, the majority of students start with therapy once a week. Then after six to eight weeks, the frequency of services may be decreased to once every other week.

How do I know if my child is getting better?

The SBMH therapist should be meeting with the guardian at least monthly to review treatment progress, address new concerns, adjust service goals and delivery, etc.

My child is more comfortable using another language. Do you have mental health therapists that speak other languages?

We do have therapists that speak Spanish who can serve our students. In addition, we will make every effort to accommodate students who need therapy to occur in languages other than English and Spanish.

What should I do if the SBMH agency at my child's school doesn't accept my type of insurance or if I don't have insurance?

If the agency at your school does not accept your insurance, or you do not have insurance, you can:

• Select a local mental health provider that accepts your insurance (calling your insurance company is a good way to identify those options) and receive outpatient services after school hours.
• Select a local mental health provider that offers sliding fee and pro bono services and receive outpatient services after school hours.
• Request that your child be placed on the CMS pro bono waitlist for services; however, pro bono needs far outweigh availability so that the wait time may be long.